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Behavioral health
Accounting Services

We help behavioral health providers improve financial oversight, manage grants, and stay compliant—so your team can focus on care, not complexity.

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Who We Help

We support behavioral health organisations of all sizes, from small therapy practices to large residential treatment programs:

  • Substance Abuse Treatment Centers
  • Residential Treatment Centers
  • Counseling and Therapy Centers
  • Inpatient Psychiatric Facilities
  • Outpatient Mental Health Services
  • Group Therapy Programs
  • Adolescent Behavioral Health
  • Eating Disorder Treatment Centers
  • Anxiety & Depression Clinics
  • Cognitive Behavioral Therapy (CBT) Clinics

Get Your Free Needs Analysis

What would it mean to have a clear financial roadmap—designed specifically for your business—delivered in just 2 weeks?

WITHIN 2 DAYS

Discovery Meeting

We’ll identify financial roadblocks and quickly spot inefficiencies in your operations.

WITHIN 10 DAYS

Accounting Evaluation

We’ll perform an in-depth analysis of your processes and uncover system weaknesses.

WITHIN 12 DAYS

Accounting Review Meeting

Key findings will be clearly presented, highlighting any major
problem areas.

WITHIN 14 DAYS

Your Financial Roadmap

We’ll break down your investment needs and create a clear, actionable plan.

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Bookkeeping Services

We manage day-to-day financials with precision, ensuring your records are accurate, up-to-date, and funding-ready.

Here’s what we can do for you:

  • Track grant funding, patient billing, and donations
  • Reconcile insurance, Medicaid, and private pay revenue
  • Deliver clean monthly financial statements

Controller Services

Get the structure and oversight your organisation needs to maintain funding, improve reporting, and reduce compliance risks.

Here’s what we can do for you:

  • Manage month-end close and reconcile key accounts
  • Implement internal controls and reporting processes
  • Ensure financial compliance for grants and audits
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CFO Services

We bring the strategic guidance to help you grow, secure funding, and make informed leadership decisions.

Here’s what we can do for you:

  • Build grant budgets and manage fund allocations/span>
  • Forecast program costs and staff expansion
  • Advise on mergers, funding rounds, or new service lines

Behavioral Health Accounting Software Solutions

We design and manage financial systems tailored to behavioral health needs—from grant tracking to payer management.

System Design & Implementation

We customise financial systems to align with your care model and reporting structure.

  • Configure Sage Intacct for behavioral health workflows
  • Integrate EHR, billing, and donation systems
  • Support for grant tracking and multi-entity structures

Automation & Integration

We help eliminate manual processes and connect your key systems to improve accuracy and reduce staff burden.

  • Automate billing, payables, and reconciliations
  • Sync accounting with EHR and scheduling tools
  • Speed up reporting cycles and reduce errors

Maintenance & Scalability

As funding shifts and services expand, we keep your systems aligned and ready for growth.

  • System reviews and enhancement planning
  • Adjustments for regulatory or program changes
  • Scalable to support new locations or programs

Leading the Way in Customized System Integration

With Sage Intacct’s powerful reporting and automation features, behavioral health providers gain actionable insights that enhance operational efficiency, optimize resource allocation, and support long-term sustainability.

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Why Choose Us

We offer tailored financial solutions that ensure transparency, accountability, and efficiency, helping behavioral health organizations, clinics, and treatment centers maintain financial stability while focusing on patient care.

  • Experience with Grant-Funded and Nonprofit Providers

We understand the financial complexities of nonprofit and grant-funded organizations, ensuring proper fund allocation, reporting, and compliance.

  • Systems Built for Compliance and Audit-Readiness

Our financial systems are designed to meet strict regulatory requirements, ensuring accurate reporting and smooth audits.

  • Trusted by Clinics and Treatment Centers Nationwide

Care providers across the U.S. rely on our expertise to streamline financial processes, improve reporting accuracy, and optimize funding utilization.

Success Stories

Real Results from Businesses Like Yours

From growing startups to established firms, our clients share how partnering with TydeCo™ made a measurable difference.

LATEST POSTS

Expert Tips & Industry Trends

Catch up on fresh content covering everything from accounting best practices to tech integrations tailored for your industry.

Frequently Asked Questions

Yes. We support grant tracking from budget setup through to financial reporting—ensuring compliance with funding requirements and accurate audit trails.

Our bookkeeping and controller services are invaluable when it comes to managing and tracking grants. Daily financials track all revenue streams, including grants, to ensure up to date accuracy and reporting.

Financials, including grants, are structured in a way that provides easy access to essential data, including improved grant reporting, while also ensuring complete regulatory, financial compliance for grants.

You also benefit from our experience, as we guide you through the practicalities of developing grant budgets and strategic fund allocations.

We typically use Sage Intacct because of its versatility and comprehensive range of features and functions for all businesses, including organisations that specialize in behavioral health. For example, Sage Intacct is great for configuring behavioral workflows for optimum efficiency.

However, we know that Sage Intacct doesn’t have all the answers and may not be ideal for every organisation’s financial set up. So we also integrate with electronic health records (EHRs), billing systems, and donation platforms to create a complete view of your organisation’s financials, including multi-entity structures and automation for things like billing and reporting cycles.

How do you support organisations with multiple programs or locations?

We structure your accounting system to track revenue and expenses by program, facility, or funding source—making it easier to manage complexity.

Our financial and accounting systems are customizable, ensuring your organization’s needs are met exactly. This is especially important when your needs include multiple locations or programs.

For example, we can configure your system to support grant tracking across multi-entities. Automation and integration don’t just improve accuracy, but they also save your staff time, reduce stress, and increase productivity. Again, something that’s very important if you operate across several locations or run multiple programs simultaneously.

We understand the pressures behavioral health organisations face, especially when it comes to things like staff retention, grant and audit compliance, and funding constraints. It’s a tricky landscape to navigate, so we walk the road with you.

We’re partners in your journey, providing support and assistance at key stages, like opportunities to scale up by adding more programs or locations.

Your organisation is unique. We want to help you preserve your uniqueness, which is why our systems are customizable and can be easily integrated into your existing step up.

Our team works within your specific context—not against it.

Absolutely. We ensure your books are clean, controls are in place, and reports are ready—so you’re not scrambling before deadlines.

Being reviewed or audited isn’t pleasant, even when everything is in order. Our compliance advisors are there to ensure you’ve dotted every i and crossed every t. They’ll work with you to address errors and reorganize your accounting processes so that you never have to worry again.

For example, they will ensure that all possible processes are automated to reduce errors and duplication of information that can throw your books out of balance.

With as near at hand, your organization will always be fully compliant.

Our industry-specific accounting solutions are designed to provide behavioral health providers with bookkeeping, controller, and CFO services. The aim is to improve financial oversight, manage revenue, and ensure compliance, leaving your team free to focus on quality care.

Documentation and notes are tied to entries. This evidence trail answers auditors’ questions quickly and correctly. No panicking because you can’t quite remember an exact detail. It’s also handy if you have to check patients’ payment history because you don’t have to hunt through files both digital and paper-based.

Integration and automation enable you to see updated figures for cost by program and location at any point during the month. Leaders take informed action quickly to either avoid risks or take advantage of limited opportunities.

Integration and automation also map payer mix, billing codes, and reimbursements to finance, which ensures AR aging reflects reality and not dated information that’s about 30 days too old.

The importance of weekly reporting can’t be overestimated because it plays such a big role in finance-savvy decisions and actions that can’t wait for month-end data. Some information is handier than others, including:

  • Cash and days in AR. This reveals trends by payer and program.
  • Grant burn versus budget. Remaining balances can be segmented by restrictions.
  • Visit volume, staffing, overtime, and cost per service. This is important if you have multiple entities in different locations and/or offer a range of services that may or may not be popular.

There are two other important pieces of information that you want delivered weekly.

1) Variance notes that don’t just plonk totals in your lap. They explain the movement behind the totals, providing context for numbers.

2) A short pack of metrics that don’t change from week to week. Packs are distributed to leaders and decision makers to save time in meetings.

Our financial systems are designed to meet compliance requirements, so you don’t have to worry about compliance-related admin or even checking to make sure your systems comply with evolving internal, industry, national, and even international regulations.

Here’s how:

  • Source evidence is attached to transactions (with dates). Movement (change, approvals) is visible, which contributes to audit-readiness.
  • Access to data is role-based for finance and program teams. This protects information from the dangers of open access and keeps teams on track with dedicated data.
  • Grant budgets are tracked and linked to actuals to ensure reporting compliance. Overages are flagged early so you don’t overshoot submission dates.
  • Restricted and unrestricted balances are tracked with clear release rules.
  • Year-end financials are supported by the same monthly artifacts. This makes information quick and easy to digest for leaders and smooths the way for quick and clean audits.

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