“When you implement the ideal integrated system that supports your workflow, you will free up time to focus on what matters most – finding and placing top talent and growing your bottom line.”

    – Lescault and Walderman

Overview Of The Benefits Of Outsourcing Payroll For Staffing Companies:

Staffing companies provide an important link between businesses that are recruiting and the hundreds of applicants who want the job. They take care of the initial recruitment process, from advertising the position to the first interview. The resulting shortlist is sent to the employer, who conducts the final interviews and chooses the person perfect for the job.

Staffing companies save their clients time, money, and other resources and enable them to focus on their core business functions. However, staffing companies also want to focus on their core business, which is tricky while simultaneously sifting through hundreds of applications and staying on top of mundane, time-consuming, and essential tasks, like payroll management.

That’s where payroll outsourcing companies come in. You needn’t worry about the time wasted on managing multiple pay rates, timesheet management, and compliance with labor laws. Your payroll outsourcing company takes care of everything so you can streamline operations and improve your bottom line.

Top 5 Benefits Of Outsourcing Payroll For Staffing Companies

Payroll management for staffing companies is not as simple as some might think. Due to the diversity of clients, perhaps on a global scale, payroll managers have to take a number of factors into account.

Outsourcing payroll processing for staffing companies includes the factors in their multidimensional financial management systems. This generates five primary benefits for outsourcing companies.

1) Time Savings

Calculating wages and managing tax filing for staffing companies is a full-time job. Outsourcing companies use AI technology, like Sage Intacct ERP, to automate the process, which enables staffing companies to dedicate all their time to advancing their business. This includes:

  • Extra time to nurture client relationships.
  • Improved efficiency and increased productivity.
  • Easy data management, especially related to onboarding, talent searching, and tracking.
  • Access to comprehensive and accurate reporting, analysis, and forecasting to drive your business forward.

2) Cost Reduction

Maintaining an in-house payroll department is expensive. After all, you also have to recruit suitably qualified staff and train them to use your systems. Then there are the extra salaries, benefits, payroll software, and ongoing training. Outsourcing staffing payroll services eliminates these expenses and significantly reduces your overhead costs. Outsourcing also:

  • Dispenses with purchasing software and upgrading systems.
  • Removes training costs.
  • Negates the need for an IT department to maintain the IT infrastructure.
  • Provides scalable services so you only pay for the functions you need.
  • Strategically allocates resources to maximize ROI.

3) Compliance Assurance

Labor and tax laws seem to be in a constant state of flux, making it difficult to keep track of changes. This can make compliance a challenge. However, when you outsource payroll management, all of this is taken care of for you. You needn’t worry about falling foul of laws and incurring penalties. You’ll receive:

  • Compliance with wage laws and tax regulations.
  • Compliance with reporting regulations.
  • Remaining up to date with all labor legislation.
  • Confidence that all business operations are within the bounds of law.

4) Improved Accuracy

To err is human, so it’s natural that the occasional error will creep into your internal payroll management system. This, also naturally, leads to dissatisfied staff and could seriously dent your reputation in the competitive field. Outsourcing companies that offer staffing and payroll solutions use the latest automated AI technology that ensures accuracy. The resulting benefits include:

  • Automated, accurate calculations related to tax deductions and other payroll processes.
  • Reduced human error and accurate reports to facilitate analysis and provide an overall view of your staffing company’s financial health.
  • Reports are easily accessible. These include pay, benchmark, and commissions to give your sales team ongoing incentives to close more deals.
  • All aspects of payroll processing completed on time. 
  • Drill down into each function or service for precise revenue tracking and analysis.
  • Enhanced employee satisfaction and trust, which is the result of error-free and reliable payroll services.

5) Data Security and Confidentiality

Impenetrable data security is virtually impossible to attain, let alone maintain. This is especially true when you’re working with software that has to be regularly updated to keep sensitive data secure. Furthermore, having multiple users access data makes the system vulnerable to hacks. As a result, your clients’ confidential information could be stolen. Few companies recover from a breach of data security. You can eliminate the risk by using specialized offsite cloud-based payroll management. Your benefits include: 

  • Cybersecurity for sensitive information, including addresses, social security numbers, wages, and bank account details.
  • Outsourced payroll management that is inherently safer and covers secure servers, encryption, and restricted access protocols.
  • Immediate detection of attempts to breach data security, which triggers the implementation of advanced security measures.

Conclusion and Final Recommendations

Virtually every company, business, and organization has one overarching goal: To generate a profit, financial or otherwise. It’s easier said than done, which is why outsourcing unavoidable back office tasks, like payroll management, is such a good idea. Back office for staffing companies provides a broad range of benefits all designed to help you reach your goal.

Outsourcing payroll management is one of the most effective ways to streamline your business’s core operations. All you have to do is provide a reputable outsourcing company with all the data they need to successfully manage the payroll aspect of the back office for staffing companies.

Just look at some of the benefits of outsourcing payroll management:

  • Scalable solutions that save time and money, ensure regulatory compliance, and improve accuracy and data security.
  • Employees are more focused on their specific areas of business, including sales, business growth, and strengthening client relationships.
  • Enhanced efficiency, which builds success and makes you stand out from the competition.

When you consider all of the potential benefits for your business, outsourcing your payroll management is the logical thing to do. Just ensure that the company you choose has an excellent reputation for data security and customer satisfaction. There are some unscrupulous vendors out there that wouldn’t think twice about taking your business and doing a runner.

Here’s a great article that explains the benefits of cloud-based accounting software for staffing companies.

Outsourcing your payroll operations can provide significant advantages, especially when paired with a powerful accounting software like Sage Intacct. Sage Intacct offers customizable modules designed for various industries, including staffing companies. By integrating Sage Intacct with LWI’s payroll outsourcing services, you can achieve seamless payroll management, accurate payment processing, and enhanced financial visibility. Experience the combined benefits of outsourcing and advanced software solutions with Sage Intacct and LWI.

To learn more about our outsourced staffing companies’ accounting services click here.

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